Franklin Community Council, Inc. Dec 4, 2005 Minutes Franklin Community Center
Opening Prayer: Ted Wynn
Roll call: Board members
present were: Ted Wynn, Margaret Kennedy, Henry Ashbacher, Norine
Laird, Veda Maxwell, Tammy Wayman, Ray Hamblin, Craig Stokes and Fances
Public in attendance: Dianna
Morrison and Phyllis Bitner
Appointment of Nominating Committee:
Motion to add appointment of nominating committee (Ray Hamblin,
Margaret Kennedy) and approve minutes of previous meeting made by Ray
Hamblin and second by Margaret Kennedy. Motion carried.
Motion to accept nominating committee nominees as follows: Frances
O’blak, Mary Ann Hamblin, Ted Wynn and Marilyn Smardo made by Henry
Ashbacher and second by Norine Laird. Motion carried.
Committee Reports and Attorney Meeting
Report of Meeting with Kevin Mitchelson is attached to the minutes.
Phyllis Bitner and Craig Stokes presented and discussed with the
council in detail the agenda and items to be covered for the annual
Treasurers Report: attached to
Committee Reports: attached to
Motion made to pay bills by Henry Ashbacher and second by Ray Hamblin.
Board and Director Member Issues:
Discussion on number of members, it was decided by the council that it
would remain at a number of 9 directors. Phyllis Bitner explained who
would need to be replaced and what all the terms are for them. Phyllis
explained that there could be nominations from the floor.
Phyllis Bitner stated that the attorney suggested that we combine
sec/treas. We will need to make a motion at the annual meeting to
combine the positions.
Discussion by the council on realigning and the structure of the
committees. Kevin Mitchelson suggested the new standing committees to
streamline them and make them more effective. It was decided by the
council that a resolution would be presented at the annual meeting to
accept the new standing committees. Chair appointments will be made at
the annual meeting.
Motion made by Henry Ashbacher and second Ray Hamblin to present
Resolution #1 for adoption at the annual meeting on January 12th ,
2006. Motion carried.
Resolution #1: BE IT RESOLVED,
per Article VII, Section 2, Other Committees. The following standing
committees have been designated as standing committees of FCCI: (1)
Planning and Land Use; (2) Advisory Board; (3) Public
Relations/Marketing/Media; (4) Heritage; (5) Finance. A temporary
committee known as the “Centennial Committee” shall be formed which
will remain active until the conclusion of the centennial (December 31,
Motion made by Henry Ashbacher and second by Margaret Kennedy to
present Resolution #2 for adoption at the annual meeting on January
Resolution #2: BE IT RESOLVED,
that the members of the Franklin Community Council, Inc. Executive
Committee, namely President, Vice-President and Secretary/Treasurer, be
and they hereby are designated as the Advisory Board for the Community
Foundation of Southeast Kansas Franklin Community Fund to serve until
their successors are selected and qualified to serve.
Community Center Issues:
Phyllis Bitner and Craig Stokes stated that we need to make sure we
have people involved and the marketing plan keeps moving forward. Ted
stated that a lot of the worked has been started and we need to
continue to work with Kathryn Richard on the issue. Craig Stokes stated
that we have to keep moving on the marketing issue. It was discussed by
the council to have a sign made by the Northeast High School art dept.
under Gary Lofts instruction for a fund raising effort to reduce the
debt on the community center. The sign would be a tree with leaves to
be colored in as donations are received. The leaves would be in
designating the reduced amount.
Dianna Morrison ask if people could make a one time deposit on the
center and if the wavier was complete that Kevin Mitchelson was working
on. Phyllis Bitner read a letter that she received from the Vignatells
stating there appreciation for everyone that has made the center a
success and a reality. Henry Ashbacher stated that a lot of people have
been commenting on the center and how much they like it. Dianna
Morrison stated that the center is sending out reply cards to clients
to send back in regards to there experience in using and renting the
facility. Dianna thanked everyone on their hard work and efforts in
making the grand opening and polka party a huge success. It was
discussed that we would contact Leroy Younger to cook chili for a chili
feed at the annual meeting. Craig Stokes said he would contact Leroy
Younger. Ray Hanblin thanked Veda Maxwell for all her work and efforts
she contributed towards all the community projects.
Phyllis Bitner stated that we have to keep the park in mind to market
it as well to make sure that it is effective. Henry Ashbacher ask to
clarify that the council will be in charge of park and center and the
oversight on them.
Henry Ashbacher spoke with Craw Kan and arranged to have cable free of
charge for the center.
Community Center Finance Issues:
Phyllis Bitner reported on the bank accounts and closing the accounts
for the community center construction. The council discussed and agreed
to pay interest only on the loan for the community center for 6 months
to allow the council to have a more accurate idea on what the budget
will need to be for the next year. This will allow time to pay some of
the debt down also. The report is attached to the minutes.
Craig Stokes reported that sewer easements are being signed and moving
forward. We will continue to keep the project moving forward. We will
have Kramers down to explain and answer any questions on the project.
Next meeting set for January 12, 2006 7:00 pm. (annual meeting).
Motion made to adjourn meeting made by Henry Ashbacher and second by
Margaret Kennedy. Motion carried.
Witness my hand in the taking of these minutes and my submission of the
same for the approval of the Directors of Franklin Community Council,